This form is for Research Teams who are planning on onboarding a research student or trainee for academic credit purposes through the Learning Institute at Women's College Hospital. Please contact Carly Gasparotto, Education Coordinator (wchlearner@wchospital.ca) if you have any questions. For more information, see here: https://www.womensacademics.ca/placements/ 

Key considerations when completing this form:

  1. Current status at WCH - What is their current status at WCH? For example, are they currently an employee on payroll?
  2. Current place of training and/or residency - Are they a trainee from a school outside of Canada or residing outside of Canada (i.e., international)? What is the purpose of their visit?
  3. Clinical Duties - Do they require access to Epic (Clinical) or PSS? Will they be interacting with patients?
  4. Research Ethics Office - Is the WCH Research Ethics Office aware of the trainee's engagement? Has the trainee completed required training and received REB approval?
  5. New or returning - Is this a request to extend an existing engagement?

To prepare your submission, this form requests the following:

Required Document or Information Examples or More Information
Current CV  
Proof of Enrolment
•Proof of enrollment in course/program which requires them to participate in a practicum/placement/experiential learning OR proof of enrollment in their Masters or PhD program requiring a research/thesis component (e.g., Letter of Registration, completed course registration form)
•Evidence of completion of PhD (for a Postdoctoral Fellow)
•Letter indicating receipt of a research training program and/or award
Supervisor's name
 
Prospective start and end date of engagement
•This should be outlined in the information provided by the academic institution. The dates and details of the trainee's engagement must match any back up documentation you provide. All documentation should be provided a minimum of 3 weeks prior to the expected start date, but if it is available, it can be provided sooner.
Total stipend amount, if applicable
•This will be paid out on a monthly basis
Cost centre
•This is where the funds will be taken from.
Access Information

•Whether the trainee requires access to any clinical applications, REDCap, or ID badge.

•For requests related to Epic, PSS, and REDCap, the Learning Institute will liaise you the appropriate Research Operations contact to coordinate. 

•Teams are responsible for providing their trainees with access to relevant shared drives and must submit their own ServiceDesk ticket request. 

 

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